1．Instructions for online visa application form

(1) Before starting your application, please make sure you have the Chrome, Internet Explorer version 6.0, 7.0, 8.0, or Mozilla Firefox version 3.6 or higher, or Safari 5.0.
(2) In order to preview, print or save your online form, please make sure that you have installed a version of Acrobat Reader with Simplified Chinese Kit.

(3) Please do not use IE's buttons but the "NEXT" or "PREVIOUS" button at the bottom of the page if you want to move forward or backward between pages.

(4) You can save the form in this website at any step by clicking "SAVE" button at the bottom of the page. However, this website can only save your form no more than 30 days.

(5) Please make sure all items are filled out. Incomplete forms will make you unable to go to the next step.

(6) You can click the question mark behind each item for help information which will be found at the right side of the page.

(7) Chinese visa application form includes a total of four pages.  Please print and sign it after filling the form. Please submit the completed form to the Chinese Visa Application Service Center.

(8) Please make sure all information is complete, updated and accurate. The form cannot be modified once you click the "CONFIRM & PRINT" button.

(9) Please note that the online application form does not mean that your visa will be issued by the Chinese Embassy or Consulate-General. The final decision on your visa which is made by the Embassy or Consulate-General might be different from your application.


2. Terms and Conditions 


Article 1 Definitions

1.1 “Embassy” refers to the Embassy of the People's Republic of China.

1.2 “Consulate General” refers to the Consulate General of the People's Republic of China.

1.3 “Other Consular Institutions” refers to the Consulates, consular offices and related institutions of the People's Republic of China.

1.4 “Embassies and Consulates” refers to the Embassies and/or Consulates General and/or Other Consular Institutions.

1.5 “Chinese Visa Application Service Centre” refers to the institution that provides handling services relating to applications for Chinese visas according to the working procedures set by the Embassies and Consulates, hereinafter referred to as the “Application Centre”.

1.6 “Clients” refers to any individual or a third party authorized by the former submitting a Chinese visa application to the Application Centre, including individuals, travel agencies or other agencies.

1.7 “Clients' Information” refers to the data and information that Clients provide to the Application Centre in the form of paper, electronic media or any other form deemed acceptable in order for the Application Centre to provide clients with appropriate services.

1.8 “Personal Information” refers to all the required information related to a person included in the application documents submitted by a client, including, but not limited to, the name, gender, date of birth, place of birth, marital status, citizenship, passport information, telephone number, health record, criminal record, residential address, place of employment, family members, as well as any video recording, telephone call recording, email content and other private information.

1.9 “Website” refers to the website located at www.visaforchina.org where online services are provided to clients, such as information announcements, online application form completion, online appointment and visa application status query services.

1.10 “Basic Services” refers to the services directly related to visa applications that the Application Centre provides to clients.

1.11 “Extended Services” refers to services provided by the Application Centre for the convenience of clients other than the Basic Services.

1.12 “Visa fee” refers to consular fees and charges payable to the Embassies and Consulates and accepted by the Application Centre from applicants on behalf of the Embassies and Consulates at rates prescribed by the Embassies and Consulates, including, but not limited to, the regular application fee, express application fee and urgent application fee.

1.13 “Application Service Fee” refers to the fee charged by the Application Centre to clients for providing them with Basic Services. The fees charged for Extended Services are not included in the Application Service Fee.

1.14 “Pickup Forms” refers to the receipts issued by the Application Centre to Clients who have submitted their Chinese visa applications to the Application Centre, which serve as the only certificates evidencing payment of the Visa Fee and Application Service Fee as well as for collecting their passports and visas from the Application Centre.

Article 2 About the Basic Services Offered by the Application Centre

2.1 To receive clients and classify their visa application documents in accordance with the requirements of the Embassies and Consulates.

2.2 To provide clients with intermediate business services, including computer entry of basic information, and transmission of passports, visas and Clients' Information between Embassies and Consulates and the Application Centre.

2.3 To collect a Visa Fee in accordance with the requirements of the Embassies and Consulates and to deliver passports and visas to Clients on behalf of the Embassies and Consulates.

2.4 To release and transmit information about Chinese visa policy in accordance with the requirements of the Embassies and Consulates in a timely manner through website, information desk, telephone, fax or e-mail.

2.5 The Application Centre hereby states in particular that, government functions such as assessing, approving or refusing visa applications and issuing visas, belong to the exclusive authority of the Embassies and Consulates, and the Application Centre is not legally empowered to provide any commitment, guarantee, interpretation or other legal obligations to clients in relation to that exclusive authority.

Article 3 About Use of the Visa Application Services

3.1 Clients acknowledge and hereby confirm that the Application Centre is not involved in the visa assessment and decision-making process. The Embassies and Consulates have the authority to decide whether a visa will be issued or not, the type of a visa to be issued as well as its validity, duration of stay and number of entries in accordance with China's relevant laws and regulations. A client is required to pay the Application Service Fee to the Application Centre regardless of approval or disapproval of an application by the Embassies and Consulates. The Application Service Fee is non-refundable.

3.2 Clients can make inquiries to the Application Centre via its website or through the telephone. Clients are required to acknowledge that the Application Centre is a non-governmental organization, and its provision of inquiry services for clients is free and based on its unilateral understanding of clients’ inquiries and the limited information known and mastered by it in order to provide assistance for its clients for their visa applications. No matter what the circumstances are, it cannot be interpreted that the Application Centre has made any promise or assurance, nor does it bear any other legal responsibility for the answers to clients’ queries.

3.3 Clients are required to submit to the Application Centre all the relevant Clients' Information required for any visa application, and ensure that the information provided is true, reliable and complete.  Clients acknowledge and agree that acceptance by the Application Centre of the Clients' Information provided does not mean that such Clients' Information as is provided is deemed sufficient.  The Embassies and Consulates have the right to request a client to provide additional supporting documents or request the applicant to attend an interview.

3.4 Clients shall carefully check all the information on the Pickup Form and make sure that it is correct when receiving this document issued by the Application Centre.  If any mistakes are found, clients must contact the Application Centre immediately, and the Application Centre will make necessary correction as soon as possible.

3.5 Clients must carefully check all the information on the visa issued to them and make sure that it is correct at the time when they collect their passports containing the visas. If any mistakes are found, they must contact the Application Centre immediately. The Application Centre will try its best to help them with modification or re-issuance of the visa. Clients acknowledge that modifying or re-issuing a visa may involve new fees if the information on the issued visa is found incorrect due to the reasons or causes assignable to them.

3.6 To ensure service safety and service quality, a network monitoring system and telephone recording system have been installed by the Application Centre. The actions of clients at the Application Centre as well as the telephone conversation between clients and the Application Centre may be recorded and preserved, and clients hereby acknowledge and agree to this arrangement.

3.7 Unless otherwise notified by the Application Centre, clients should collect their passports and visas before the expiry of the visa.  The Application Centre accepts no obligation of taking care of any passport if clients fail to collect the documents before the expiry of the visa. After the expiry of the visa, or 365 days of the decision by the Embassies and Consulates to issue or refuse the visa application, the Application Centre has the right to deliver the relevant travel documents to the Embassies and Consulates, which will return them to the competent authority of the passport issuing country.

Article 4 About the Use and Protection of Personal Information

4.1 Clients hereby agree and confirm that their Personal Information can be collected, transmitted, stored, processed and used by the Application Centre in accordance with this article whether this information is transmitted to the Application Centre through the Internet or directly by the clients concerned or the representatives entrusted by the clients.
 4.2 In order to process Clients' visa applications, the Application Centre must collect Clients' related Personal Information from the application documents submitted by them and enter the information into the computer system.

 4.3 The Application Centre may collect Clients' Personal Information through telephone, email, fax, application documents (including passports and photos), online application system, online appointment system, video monitoring system and other media.

 4.4 Personal Information will be submitted to the Chinese Embassy or Consulate-General through the Application Centre's proprietary channel and may be transferred to and stored in countries other than the client's country of residence, such as the People's Republic of China.

4.5 Personal Information, including video recording, telephone recording, electronic information,  etc., may be collected for later use by the Application Centre when necessary (e.g., when it is requested by the competent department of the local government or for purpose of internal supervision on service).

 4.6 Physical information provided by Clients will be transferred to and stored at the Chinese Embassies or Consulates. The Application Centre will save the collected clients' information in physical or electronic form and take reasonable administrative measures in order to prevent information leakage or unauthorized use and ensure the proper use of all the information.

 

4.7 The Application Centre will collect, transfer, store, process and use all the Clients' Information in accordance with local laws for the purpose of fulfilling the Application Centre's legal responsibility and obligation, including but not limited to applying for Chinese visas.
 4.8 The Application Centre will take every reasonable precaution to ensure the safety of the Personal Information and documents of the applicants strictly in line with relevant laws of the resident country, but is not be liable for any consequences due to events or acts beyond its reasonable control such as natural disasters (Force Majeure), unforeseen accidents and larceny, etc, which may occur when the information and documents are in transit between the Application Centre and the Embassies or Consulates. 

Article 5 About Liability

5.1 If a passport is lost or damaged from the custody of the Application Centre, the Application Centre will bear the reasonable cost incurred by visa applicants for replacement of passports following the normal application procedures with their country’s passport authority. The cost will be reimbursed on presentation of the copy of the receipt issued by the passport authority. However, this agreement does not mean that the Application Centre will be held liable in any way.

5.2 Clients must make their visa applications at an appropriate time in accordance with their travel arrangement. Under no circumstances will the Application Centre be responsible or liable for any delay of travel arrangement as a result of a Client's inappropriate action in regard to the time of submitting the visa application or the visa assessment result of the Embassies and Consulates.

5.3 If a client selects to apply by post, or requests return delivery by post in regard to a processed application, the Application Centre will not be responsible or liable for any delay, delivery to a wrong address, or damage to or loss of the documents by any mail service or delivery service company or not by the Application Centre.

5.4 To the maximum extent permitted by law, the Application Centre expressly disclaims all conditions and warranties, express or implied, in connection with the visa application services other than any conditions or warranties expressly stated in these terms. Where the law precludes such exclusion and implies certain terms, conditions and/or warranties into the terms ("Implied Terms"), the liability of the Application Centre for a breach of such Implied Terms shall be limited, at the option of the Application Centre, to any one or more of the following:

 (a) Re-supply of the relevant application services; or

 (b) Cost of the re-supply of the relevant application services; or

 (c) Any amount paid by the Client to the applicable government department or authority in respect of the relevant application services (upon being provided with proper receipt).

5.5 Clients acknowledge and agree that under no circumstances will the Application Centre be liable to them or anyone claiming through them for any indirect, incidental, special and/or consequential losses or damages of whatever nature, or for loss or profits, loss of opportunity, loss of business or goodwill or interruption of business, whether arising out of or in connection with their application and/or any of the visa application services, and whether or not relating to any act, error, omission or negligence by the Application Centre or any officer, agent, employee and representative of the Application Centre.

5.6 All terms hereof are governed by laws of the respective state or province where the Application Centre is located. Litigation relating to visa services will be heard by a court in the resident state or province.

Article 6 Other Terms

6.1 The Application Centre, in its sole discretion, may change, amend, cancel or withdraw any or all of the terms and conditions mentioned herein at any time without any prior notice. If a client is dissatisfied with the changes being made, the client's sole and exclusive remedy is to refuse the services which the Application Centre provides.

6.2 The client hereby agrees to accept and confirm that the applicant and / or his / her representative, prior to submitting the visa application, has read, understood and agreed to be bound by, without limitation or qualification, all of the terms, conditions and details provided herein.


I. Application Procedure: Step 1 The document shall be sent to a local notary public, lawyer or Commissioner of Oaths of Canada for notarization. Step 2 The notarized document shall be brought to the Chambre des Notaires du Québec (Adresse: 2045 Rue Stanley, suite 101 Montréal, Québec, Tel: 5148791793) or the government of New Brunswick (Address: P.O. Box 6000, Fredericton, N.B., Tel: 5064444417) for authentication. Step 3 The authenticated document shall be submitted to the Chinese Visa Application Service Centre for consular authentication by the Chinese General Consulate in Montreal. Notes: If the applicant would like to bring the document to one of Chinese Consulates-General in Canada for consular authentication (Please click here for the consular jurisdiction of the Chinese Embassy and Consulates General in Canada ),the notarized document shall be authenticated by the authentication office of the corresponding province or territory(Click here for the contact information of the above-mentioned offices). II. Important notes: 1. The document for consulate authentication should be true and lawful, and doesn’t contain any content which is injurious to national interests or social public interests of China; 2. If the document submitted for consular authentication contains more than one page, it shall be properly bound as a volume by applying sealing wax, eyelets, paging seal, steel seal or other methods to avoid any substitution and ensure the integrity of the documents . 3. According to the provisions of the relevant authorities of China, the certificate for no spouse or single status affidavit used for marriage registration in China remains valid for 6 months from the date of issuance. Therefore, the applicant should apply for it again if the mentioned certificate has been issued for more than 6 months from the date of issuance. 4. Notarial certificates of marriage status, health and non-criminal record, which are for the purpose of adoption in China, shall not be legalized if they have been issued for more than six months. 5. Consular officers of the Embassy or Consulates-General of China in Canada will review the documents to be authenticated. The Embassy or Consulates-General will not authenticate a document if its notarization or legalization procedure is found to be incomplete, its content is against Chinese laws and regulations, its format fails to meet the standards, or it is found to be forged or altered. 6. Consular officers may request the applicant to provide additional documentation to support the application. 7. If the content of an authenticated document is forged or altered, the consular authentication shall be invalid. 8. An authenticated document shall not be forged or altered. Any legal liability caused by the applicant's forgery or alteration of the document shall be borne by the applicant. 9. A document can only contain one single issue. A document that contains more than one issues or includes unrelated content should not be accepted for consular authentication.10. Documents issued in China, such as notarized certificates, IDs, Driver’s Licenses, Marriage Certificates, and so on, will not be accepted for consular authentication. 11. The Chinese Embassy or Consulates-General only confirm the authenticity of the signatures of the authentication officers and official seals of the Global Affairs Canada or the authorized departments or organizations of local governments , and should not be responsible for the content of the authenticated documents.III. Documents Required for Application 1. One fully and accurately completed and signed Application Form for Consular Legalization (Please click here to download) by the applicant. 2. The original and a photocopy of the document that has been authenticated by the Canadian authentication authorities. 3. The original and a photocopy of the data page of the applicant's valid passport or driver’s license. The passport or driver’s license will be returned as soon as the application is accepted. 4. The original and a photocopy of the permanent resident card, study permit or work permit(if applicable) is also needed, if the applicant is not a Canadian citizen. The above-mentioned original card or permit will be returned as soon as the application is accepted. 5. If an applicant entrusts someone else to submit the application on his/her behalf, a photocopy of both the entrusted person's and the applicant's passport or driver’s license should be provided. 6. If a document is of a company or an organization, a photocopy of the passport of the legal representative of the company or organization and an official document that can prove the person's legal representative status should be provided. Consular Authentication Process
I. Application Procedure:
Step 1
The document shall be sent to a local notary public, lawyer or Commissioner of Oaths of Canada for notarization.
Step 2
The notarized document shall be brought to the Chambre des Notaires du Québec (Adresse: 2045 Rue Stanley, suite 101 Montréal, Québec, Tel: 5148791793) or the government of New Brunswick (Address: P.O. Box 6000, Fredericton, N.B., Tel: 5064444417) for authentication.
Step 3
The authenticated document shall be submitted to the Chinese Visa Application Service Centre for consular authentication by the Chinese General Consulate in Montreal.
    Notes: If the applicant would like to bring the document to one of Chinese Consulates-General in Canada for consular authentication (Please click here for the consular jurisdiction of the Chinese Embassy and Consulates General in Canada ),the notarized document shall be authenticated by the authentication office of the corresponding province or territory(Click here for the contact information of the above-mentioned offices).

II. Important notes:
    1. The document for consulate authentication should be true and lawful, and doesn’t contain any content which is injurious to national interests or social public interests of China;
    2. If the document submitted for consular authentication contains more than one page, it shall be properly bound as a volume by applying sealing wax, eyelets, paging seal, steel seal or other methods to avoid any substitution and ensure the integrity of the documents .  
    3. According to the provisions of the relevant authorities of China, the certificate for no spouse or single status affidavit used for marriage registration in China remains valid for 6 months from the date of issuance. Therefore, the applicant should apply for it again if the mentioned certificate has been issued for more than 6 months from the date of issuance. 
    4. Notarial certificates of marriage status, health and non-criminal record, which are for the purpose of adoption in China, shall not be legalized if they have been issued for more than six months.
    5. Consular officers of the Embassy or Consulates-General of China in Canada will review the documents to be authenticated. The Embassy or Consulates-General will not authenticate a document if its notarization or legalization procedure is found to be incomplete, its content is against Chinese laws and regulations, its format fails to meet the standards, or it is found to be forged or altered.
    6. Consular officers may request the applicant to provide additional documentation to support the application.
    7. If the content of an authenticated document is forged or altered, the consular authentication shall be invalid.
    8. An authenticated document shall not be forged or altered. Any legal liability caused by the applicant's forgery or alteration of the document shall be borne by the applicant.
    9. A document can only contain one single issue. A document that contains more than one issues or includes unrelated content should not be accepted for consular authentication.
　　10. Documents issued in China, such as notarized certificates, IDs, Driver’s Licenses, Marriage Certificates, and so on, will not be accepted for consular authentication.
 11. The Chinese Embassy or Consulates-General only confirm the authenticity of the signatures of the authentication officers and official seals of the Global Affairs Canada or the authorized departments or organizations of local governments , and should not be responsible for the content of the authenticated documents.

III. Documents Required for Application
    1. One fully and accurately completed and signed Application Form for Consular Legalization (Please click here to download) by the applicant. 
    2. The original and a photocopy of the document that has been authenticated by the Canadian authentication authorities.
    3. The original and a photocopy of the data page of the applicant's valid passport or driver’s license. The passport or driver’s license will be returned as soon as the application is accepted.
    4. The original and a photocopy of the permanent resident card, study permit or work permit(if applicable) is also needed, if the applicant is not a Canadian citizen. The above-mentioned original card or permit will be returned as soon as the application is accepted.
    5. If an applicant entrusts someone else to submit the application on his/her behalf, a photocopy of both the entrusted person's and the applicant's passport or driver’s license should be provided.
    6. If a document is of a company or an organization, a photocopy of the passport of the legal representative of the company or organization and an official document that can prove the person's legal representative status should be provided.