1. Procedure for legalization application

Step 1：The documents shall be first notarized or certificated by local Notary Public or other competent authorities in Poland.

Step 2: The notarizations or certifications need to be authenticated by the Ministry of Foreign Affairs of Poland.

Step 3: The authenticated documents shall be submitted to the Chinese Visa Application Service Center in Warsaw for consular legalization by the Chinese Embassy in Poland.

2. Documents needed for the application of legalization

1). One fully and genuinely filledLegalization Application Form

(download link：http://pl.chineseembassy.org/lqfw/lszjblzn/sblsrz/201709/P020210623154114092512.pdf ).

2. Applicant's valid passport and a photocopy of the passport information page or the original and a photocopy of other legal and valid ID.

3. The original and one photocopy of the document that has been authenticated by the Ministry of Foreign Affairs of Poland.

4. If an applicant entrusts an agent to submit the application on his/her behalf, the original of the agent’s passport or other legal and valid ID, and a photocopy of the applicant’s passport or other legal and valid ID should be provided..

5. If an application is for commercial license legalization, a photocopy of the passport or driving license of the legal representative of the company or organization, and an official document that proves his or her legal status as the company's legal representative should be provided.

6. The above-mentioned terms are general requirements. Consular officers may require, if necessary, the applicant to provide additional supporting documents in case of significant matters.

All rights of interpretation are reserved to the Chinese Embassy in Poland.

3.Notes for legalization application

1). The Chinese Embassy in Poland can legalize notarial deeds and other documents for use in China, issued by relevant authorities of Poland, and authenticated by the Ministry of Foreign Affairs of Poland.

2). Consular officers of the Chinese Embassy in Poland will examine the documents to be legalized. The Chinese Embassy will not legalize a document in the following cases, including but not limited to its notarization or authentication procedure is found incomplete, its format fails to meet the required standards, its content does not comply with laws and regulations, it is found to be altered, disassembled or modified.

3). An authenticated document shall not be or altered or modified. Consular legalization will be invalid in case any alteration or modification occurred. The applicant should bear full responsibility for any problem and any legal liability incurred.

4). A Single Status Affidavit to be used for marriage registration in China is valid for 6 months from the date of issuance. It cannot be legalized beyond its validity.

5). Documents regarding marital status, health status, financial and income situation and non-criminal record meant for adoption process in mainland China, are valid for 6 months from the date of issuance of the notarization to the date of registration for the adoption application (excluding the time for file examination by the Chinese Adoption Center). The Chinese Embassy will NOT legalize any document beyond its validity.

6). If applicants or the agent are unwilling to open envelopes containing documents to be legalized, or are unable to answer related questions, or are unable to provide relevant documents, the Visa Application Center reserves the right to refuse such applications and is not responsible for any delay in applications which have not been submitted in time. 

7). All fees must be paid immediately after the application is successfully submitted. If the fees are not paid during the opening hours of the day of submission, the Visa Application Center will have to terminate the unpaid application, which may only be re-submitted later.

8）. Legalization Applications will be refused if:

8.1 The seal or signature of the document is forged or inaccurate ;

8.2 The seal or signature of the document cannot  be verified through the Chinese Embassy's records or does not correspond to the Embassy’s records;

8.3 The document is issued by domestic authorities in China, such as a Chinese passport, an ID card or a driving license;

8.4 The content of the documents does not comply with laws of the PRC  or may harm China’s national and public interests;

8.5 Relates to other cases the Chinese Embassy in Poland deems inappropriate.

All rights of interpretation are reserved to the Chinese Embassy in Poland.